Track Referrals

Overview

This feature enables the health facility supervisors to track referrals made by on-field health workers to different health facilities digitally via the DIGIT-HCM app.

Key Features

It captures all the cases of:

1. Beneficiaries referred

2. Referral details of the beneficiary

3. Reason for referrals and its diagnosis

4. Based on the diagnosis chosen, further details are provided if applicable

User Roles

Steps

Log in as a health facility worker. The Health Facility Referral feature enables workers at the given Health Facility (HF) to provide a diagnosis based on the type of symptoms they observe and prescribe the appropriate drugs.

• Click on Beneficiary Referral.

• Enter the beneficiary name in the Search Beneficiary screen to filter the view of the beneficiary.

• Click on the Open button on the beneficiary card to view the specific details.

• Click on the Create New Referral button to add a new entry in the Referral module, in case the beneficiary is available in the search.

• Enter the details of the health facility the beneficiary is mapped to in the Facility Details screen. The details include:

  • Administrative Unit: This field will be auto-filled from the value available from the role-action mapping, and will be non-editable.

  • Date of Evaluation: This field will be auto-filled with a system value and will be non-editable.

  • Evaluation Facility: This will be a mandatory field for the health facility worker to search and add. It is the ID used for a given health facility.

  • Name of Health Facility Coordinator: This is a non-mandatory field that will capture the name of the health facility coordinator who is attending the referred beneficiary.

  • Referred By (CDD Team Code): This is a non-mandatory field that will capture the CDD team code of the field worker who referred the beneficiary.

• Click on the Next button.

• Enter the Referral Details. Referral details include:

  • Select Cycle: This will be a dropdown selector which will have the cycle numbers. This is a mandatory field and cannot be left empty.

  • Name of the child: The user needs to add the name of the referred beneficiary. This field is mandatory.

  • Beneficiary ID: This will be added by the user with the beneficiary ID of the referred Beneficiary. This is a mandatory field.

  • Age in Months: This will be a mandatory field that will capture the age of the beneficiary being referred in months.

  • Gender: This is a mandatory field with a dropdown having values: Male, Female, Other.

• Select the applicable option to answer What is the reason for referral.

• Click on Next to proceed. Select the relevant options based on the selected reason for referral.

• If the selected option was Sick: Below are the options available if the user selects Sick as the reason for referral:

  • Child evaluated to determine cause of illness: This will be a mandatory question to be answered with 2 options in the form of a radio button: Yes or No.

  • Enter Comment for Diagnosis: The answer to this question should be entered by the user in a free-text form, which will be a mandatory field.

  • Was the Child Treated?: This question will be answered by the user using a radio button option of 'Yes' or 'No', and it will be a mandatory question

  • Name and Dose of the Drug: Provide an open text field that will be mandatory.

  • Was the child admitted/transferred to the hospital due to serious illness?: This question will have a Yes/No radio button selection for it. This is a mandatory field.

• If the selected option was Fever: If the user selects 'Fever' as the reason for referral, the following options are available:

  • Was the child tested for malaria?: This question has a Yes/No radio button option. This is a mandatory field.

  • Result of Malaria Diagnostic Test?: This is a mandatory field, and based on the response to this question, the next set of questions opens up as a nested form.

    • If the user chooses 'Positive' as the answer for “Result of Malaria Diagnostic Test? then the following questions are displayed:

      • Was the child admitted/transferred to the hospital due to a serious illness?: Answer Yes/No. This is a mandatory field.

      • Child with positive malaria test treated with anti-malarial?: Answer Yes/No. This is a mandatory field.

      • Name and Dose of Anti-Malarial: Respond with the name and dose details.

• If the user chooses “Negative” for “Result of Malaria Diagnostic Test?, following questions are displayed:

  • “Child with negative malaria test received SPAQ in this cycle“: Answer Yes/No.

• If “Drug side effect in current/previous cycle” was chosen as a reason: If the user selects “Drug side effect in current/previous cycle” as the reason, the“Referral due to adverse drug reaction” screen appears with the following questions:

  • Child evaluated for adverse reaction for SP and AQ?: Answer Yes/No.

  • The National Pharmacovigilance has been filled out?: Answer Yes/No.

  • Was the child admitted/transferred to the hospital due to serious illness?: Answer Yes/No.

Once all the questions in one of these flows are answered, a pop-up frame asking for confirmation will be shown for submission as given below:

The message Data Recorded Successfully appears on clicking the Submit button.